Privacy Policy for XoMB HR

Last Updated: April 2026

1. Information We Collect

a. Information You Provide:

When you use XoMB HR, we may collect personal information that you provide voluntarily, such as your name, email address, phone number, employee ID, and other contact information necessary for HR management.

b. Device Information:

We may collect information about your mobile device, including the device model, operating system version, unique device identifiers, and mobile network information.

c. Usage Information:

We may collect information about how you use XoMB HR, including the features you access, the actions you take, and the time spent on each feature to improve our services.

d. Camera, Gallery, and Storage Access:

With your permission, XoMB HR may access your device’s camera, gallery, and file storage (including READ_EXTERNAL_STORAGE, WRITE_EXTERNAL_STORAGE, and READ_MEDIA_IMAGES).

e. Location Access (Precise and Approximate):

With your permission, XoMB HR collects precise (ACCESS_FINE_LOCATION) and approximate (ACCESS_COARSE_LOCATION) location data. This data is collected strictly to enable geofenced features, such as attendance "punch-in" and "punch-out" events.

f. Facial Recognition and Face Data:

XoMB HR utilizes facial recognition technology (e.g., Google ML Kit) for automated identity verification. Face data is used exclusively for authentication and attendance validation and is not shared with unauthorized third parties.

2. How We Use Your Information

  • Providing Services: To maintain functionality, manage accounts, and process HR transactions.
  • Improving XoMB HR: To analyze trends and improve app performance.
  • Communications: To send updates and HR-related notifications.

3. Data Sharing and Disclosure

Third-Party Service Providers: We may share information with secure cloud hosting providers and analytics services bound by confidentiality.

Legal Compliance: We may disclose information when required by law or legal process to protect our rights or safety.

4. Data Security

We take industry-standard measures to protect personal and sensitive information. However, no method of electronic storage is 100% secure.

5. Data Retention

We retain data only as long as necessary for HR purposes. To request deletion, contact your HR administrator.

6. Your Choices

You can manage permissions (Camera, Location, etc.) through your device settings at any time.

7. Application Usage

XoMB HR is an enterprise application for organizations with a purchased plan. It is not for the general public.

8. Children's Privacy

We do not knowingly collect information from children under 13.

10. Contact Us

If you have questions about this Privacy Policy, please reach out:

info@xombtechnologies.com